When an employee leaves a company, their Profile should be made InActive. Deactivating the employee’s Profile ensures that they can no longer access Timerack. Previous timekeeping data is retained and remains accessible in the portal, but new timecards are not generated for InActive employees.

Employee Profiles can be deactivated manually one at a time or automatically with the bulk deactivation feature. 

This article explains how to manually make an Employee Profile InActive in the portal.

1) Navigate to the Employee Profile you want to make InActive.

2) Locate Status in the Personal Information section.

3) Use the Status dropdown menu to select InActive.

Two optional fields will appear when InActive is selected. 

4) Click the calendar icon to select a Termination Date (optional).

5) Enter a Termination Reason (optional).

6) Click the Update button to save your changes.

7) A message will display at the top of the page that the record was updated successfully.

Active and In-Active checkboxes marked in the Search feature will determine which employees appear in the dropdown list when results are generated. InActive employees appear with an asterisk (*) beside their name in the dropdown list.